My Tasks | Exhibitor Hub

Your Stand

Exhibitor Standards & Code of Conduct
Stand Guidelines & Inclusions
Custom Stand Rules
Sustainability

Stand Guidelines & Inclusions

Dimensions      As per contract.
Walling - White colour
- 4mm thick in Octanorm framework
- Double sided Velcro Dot/Tape compatible
- Typical Post Diameter: 40mm
- Typical Panel: (Visible Face) 950mm x 2340mm
- Typical Fascia: 3m (Visible Face) 2930mm x 200mm 
- Internal Stand Length: 2930mm
- Internal Stand Width: 2930mm
- Overall Stand Height: 2500mm
- Octamorm Beam Width: 200mm
Carpet -Grey in stands, grey in aisleways
Signage - 300mm H white fascia board
- 100mm H Helvetica bold, UPPER case lettering in dark grey
- Complete Task 8 - Stand Build Services to submit your preferred company name to be printed 
Lighting - 2x LED spotlights per 9sqm
Power Not included - power must be ordered through Exponet by completing Task 8 - Stand Build Services
Important to Note:
  • All walling, upright poles, fascia frames and all fascia signage are hired items, any damage to these items will be charged back to the exhibitor.
  • Please take note of internal dimensions if you have carpet cut to size or display units to fit into the stand. If you have any enquires please click here for our official list of contractors.
  • Under no circumstances may exhibitors nail or screw any article or display to the stand wall(s) which may damage the wall(s) - Velcro Dots/tape is acceptable. Any damage caused to panel(s) will be charged to the exhibitor.
  • Shell Scheme stands that have a 'special' build within the confines of their stand that are over 2.5m must supply copies of the stand design including elevation drawing, layouts and materials used, assembly information and dimensions to the Senior Operations Manager.
  • If you have a shell scheme package, fascia signage is included. You will need to nominate your preferred trading name to be printed following the below restrictions: 
    • Maximum 30 characters can be used
    • Words such as company, limited, brothers, etc. will be abbreviated and no punctuation will be printed 
    • In order to allow visitors to find you, keep your preferred trading name consistent throughout printed Exhibitor Listing, online Exhibitor Listing and fascia signage
  • If fascia board name is not required, please choose this option on the form. Advising this onsite, will incur extra cost.

 

View Walk-on Furniture Packages & Stand Options Here

Exhibitor Standards & Code of Conduct

  • All stands must be fully staffed, operational and exhibits displayed to visitors during the open times of the exhibition.
  • The exhibitor may not undertake, or cause to be undertaken, any activity which, in the opinion of Waste Expo Australia, is likely to cause any annoyance to visitors or other exhibitors. In particular, audio visual display equipment must be positioned and the sound level so adjusted as to comply with these requirements. The maximum permissible total sound level in any area of the show is 70dB (slow), measurable at a distance of 3m from the source of the sound using directional decibel meter.
  • All activities of exhibitors and their staff must be confined to the stand site allocated. No advertising or canvassing for business may take place elsewhere in the exhibition area, without prior approval from Waste Expo Australia.
  • Unless otherwise arranged with Waste Expo Australia, all items that are required for exhibiting purposes must be delivered before the show opens or after the show closes each day.

All display material, furniture, seating and selling aids must be kept within the perimeter of your stand. This is a WH&S requirement.

Failure to comply with this regulation may result in your stand being closed down. This refers to product being displayed in the aisle ways but also refers to exhibitors selling from the aisle. This is not only a severe safety breach but can also be detrimental to your neighboring exhibitors who could be adversely affected. So, please note you are unable to locate yourself and/or your staff in the aisle ways to sell.

An exhibition is a professional, business event. It is essential that exhibitors uphold a high level of professional conduct at all times during the exhibition. In the interest of fairness and respect to all exhibitors and visitors, Waste Expo Australia requests the following Code of Conduct to be adhered to for the duration of the exhibition: 

  • Exhibitors must not use any surrounding aisle space to display product. This is a WH&S requirement.
  • Exhibitors must make themselves known when visiting another Exhibitor's stand and not enter without an invitation from the stand holder.
  • In the event an exhibitor is also a buyer, this must be disclosed to the stand holder.
  • At no time can an exhibitor remove material from another exhibitor's stand.
  • No photographs or video/filming are to be taken of stands or products. Exhibitors must respect the time, effort and expense taken on exhibits by their fellow exhibitors.
  • Noise levels: music, audio messages, pa system, etc on your stand must be at an acceptable level, which does not prevent your neighbouring from conducting business. The maximum permissible total sound level in any area of the show is 70dB (slow), measurable at a distance of 3m from the source of the sound using directional decibel meter.
  • Do not continue with business after the show hours. We need to ensure all visitors and exhibitors have vacated the premises to ensure general security of the exhibition. 

It is a requirement that all business is conducted on your stand.

  • Promotional staff are not allowed to walk the halls or give out any promotional material; they must remain on your stand at all times. 
  • Promotional staff must at all times conduct themselves in a professional manner and must be respectably dressed at all times.
  • Canvassing or soliciting for business by non-exhibitors or unauthorised personnel during the exhibition is strictly prohibited.
  • Promotions and stand sales must take place from the exhibiting company's space/ stand only. No hawker or pamphlet drop can be done outside of the contracted exhibiting space.
  • Waste Expo Australia reserves the right to remove any exhibitor's promotional or sales staff found canvassing from the exhibition venue.

Any exhibitors in breach of the above Code of Conduct will be addressed by Waste Expo Australia staff during the exhibition and asked to comply. Persistent refusal to adhere to the Code of Conduct may lead to the closing of an exhibitor's stand and/or the exhibitor not being permitted in future events organised by RX Australia and Waste Expo Australia.

No exhibitor is allowed to sub-let or allocate space on their stand to another company without prior consent from Waste Expo Australia. 

All display material, furniture, seating and selling aids must be kept within the perimeter of your stand. This is a WH&S requirement.

Failure to comply with this regulation may result in your stand being closed down. This refers to product being displayed in the aisle ways but also refers to exhibitors selling from the aisle. This is not only a severe safety breach but can also be detrimental to your neighboring exhibitors who could be adversely affected. So please note you are unable to locate yourself and/or your staff in the aisle ways to sell.

Custom Stand Rules & Guidelines

If you are building or have appointed a contractor for the installation or dismantle of your space only stand you will need to complete the Waste Expo Australia 2024 Stand Declaration Form which will ask for a number of requirements needed for RX and the venue to approve your design. 

If you are bringing in a vehicle or any heavy equipment, please submit the details via task 14 in the exhibitor hub. RX Operations will be in contact regarding these access times. 

Stand designs must be submitted in conjunction with the RX Custom Stand Guidelines. 

If anything else is required, you may be contact through our stand plans email address: [email protected]. 

What does Space Only Mean? 

Space Only is the term used when an exhibitor has only purchased the bare concrete floor space. Walls, signage, carpet and lighting are not provided by RX. The exhibitor or a contractor will design and supply a custom made stand.

All ‘Space Only' structures must be approved by RX at least four weeks prior to the start of the move-in. Construction onsite will not be permitted without prior approval (please see below on how to gain approval).

 RX Custom Stand Guidelines:

  • Please consider sustainability and the environment in the design planning.
  • Hire as many components as possible, furniture, av, use modular build units, use digital or reusable signage, look at products that have a full life cycle and come from and can be recycled. Consider using local suppliers, products & labour to minimize the logistical impacts
  • Timber build stands, unless being reused and removed from site post event will not be allowed onsite and not approved.
  • An alternate build solution would be to drive stand builders towards Aluminium system build stands with recyclable fabrics and locally hired furniture.
  • Exhibitors and Agents please make note and have this information distributed via stand builders. It will be part of the stand approval process.
  • Please consider accessibility in the design planning to allow for disabled access to the stand.
  • Crate Policy – RX will enforce a policy of crate size from all stand building , to reduce waste crates need to be removed from site regardless of size. No crates more than 3m in length, 2.4 m high and 1.2 wide will be allowed in the exhibitors halls.
  • All custom stands are put through our sustainable criteria program, to raise awareness and promote exhibitors with custom stands to use sustainable alternatives in their stand and design build. 

  • Exhibitors must provide their own walls. No reliance can be placed on the surrounding stands providing your walls. You must not use the adjoining walls in any way if you stand is joined to another.
  • All space only stands must provide walling to a min 2.4m high and ensure the stand built is structurally sound.
  • Stand walls that sit on the aisle way must not exceed 6m in length and must have a minimum 3m break/gap for access to the stand to ensure safe traffic flow is maintained across the show. Walling along the perimeter of your stand is subject to approval by RX Operations to ensure line of sight and access is maintained; or the walls are required to sit 1m into the stand space and have the 1m depth between the stand boundary and the wall dressed in the exhibitors brands or products.
  • The dimensions and position of your stand will be marked out with tape to show the boundary of your stand. Do not build outside of this perimeter.
  • RX will not supply any signage for ‘Space Only' stands. Exhibitors are required to provide their own sign showing their stand number.

  • If your stand is over 2.4m in height:
    • The exhibitor behind you will then be notified by RX and if there are no issues the height of your stand will be approved.
    • It is your responsibility to dress the back of the stand in a clean black or white painted finish panel and at no time can there be attached signage looking over or intruding on other exhibitor’s stands. A minimum of 1 metre clearance from the rear or side neighbouring wall must be met for signage or banners sitting higher than 2.4m. 
  • Approval will not be granted to stands over 4m in height until a safe work statement (JSA) indicating the safe work practice of installation/dismantle is supplied and approved by the Venue and RX Operations Manager.
  • If your stand includes rigging (hanging banners); the bottom of the banner must be a minimum of 5 metres from the ground and at least 1 metre above the wall height and 1m from the boundary of adjoining stands. Rigging over aisles ways is not allowed unless prior approval form the RX Operations Manager (Rigging heights not applicable for GPCE Sydney and Life Instyle. Please refer to the specific stand design guidelines for that show).

  • Space only stands will be provided with bare concrete floor. All space only stands must provide a floor covering that meets event WHS requirements. If you do not wish to have flooring, please seek approval from RX Operations. To request carpet tiles, please contact the official stand build contractor.
  • Rugs, cane mats, vinyl or linoleum flooring, tread plate sheets, 5mm clip flooring and carpet tiles over existing carpet all need to have edges taped down to the existing carpeted surface. A 50mm heavy duty tape or gaffer type tape is advisable.
  • Access must be available for power supply to the distribution board located from the pit on some stands, this must be factored into the design of a stand with flooring of any type.

  • All raised floors, steps and ramps within exhibits are to comply with the relevant sections of the Building Code of Australia. Any raised floor sections must be clearly distinguishable from areas of the surrounding floor space.
  • All raised floors up to 115mm will require a suitable and clearly distinguishable ramp from the main exhibition floor. The ramp must be of a gradient no less than 1 to 3 and must be contained within the contracted stand space. Ramps cannot protrude into the nominated aisle way.
  • All raised floors with a height greater than 115mm but less than 190mm from the main exhibition floor level or surrounding platform will be regarded as a step. Although ramped edging is not required, the stand will require a ramp in accordance with the Building code of Australia for disabled access.
  • The raised floor sections or ramps must not contain sharp or dangerous edges and must not cause a trip hazard.

Sustainability

The RX Journey to Net Zero Carbon Events

Decarbonising the events industry, together.  At RX, we’re serious about sustainability. We are founding members of the Net Zero Carbon Events pledge to make our company, our events and the wider events industry net zero. We commit to being net zero by 2040 and to make a 50% reduction in greenhouse gas emissions by 2030. In 2023 we published our pathway to net zero, setting out our reduction strategy with key milestones for all our events. Given the complex nature of our supply chain and the emissions associated with a show, it is only by working together as an industry that we will be able to reduce our impact. The RX roadmap to Net Zero sets out how we will reduce carbon emissions and waste at all our events along with supporting venues to make sustainable supplier choices and power our events with clean, renewable energy sources.

To learn more view RX's Net Zero Roadmap.

We are building a company of net zero heroes to take action and ensure a sustainable future. It’s only by working together as an energy industry that we will achieve our goals.

  • Hire as many components for the stand as possible including furniture, av, and use modular build units.
  • Consider using digital signage and make any printed signage non-event-specific so that it can be used multiple times.
  • Consider using local suppliers, products and labour to minimise the logistical impacts.
  • Reduce the need for printed materials by using QR codes to download information and replace the need for business cards by utilising RX’s lead scanning mobile app Emperia.
  • Use products that have a full life cycle that come from and can be recycled.

  • Water Refill Stations will be placed near the hall entries and cafes. Bring your own reusable drink bottle and refill it at one of our water refill stations throughout the day. Interested in sponsoring this initiative? Talk to our sales team today.
  • RX promotes the use of “reusable cups” onsite to reduce waste. Discounts on hot beverages are available for those using a reusable cup at participating venues.
  • RX Operations are working with venues to provide additional waste streams and better signage for waste dispoasl. If you require a particular waste stream for your stand, please contact RX Operations. 
  • RX Operations are working closely with the venue to reduce the amount of carpet used throughout the exhibition. 
  • All custom stands are put through our sustainable criteria program, to raise awareness and promote exhibitors with custom stands to use sustainable alternatives in their stand and design build. 
  • Post-show donations – many venues offer the ability to donate furniture and products to charity after the event. Please contact RX Event Production if you are interested in donating.
  • QR codes will be used for onsite registration, removing the use of paper forms, counters, and labour.
  • RX is transitioning all shows to use digital guides, books, and media partner publications to replace printed materials. Our floorplan and conference agenda are available digitally to allow easy access from your device of choice, and reduce the amount of material we print.
  • All RX lanyards are Plant-based, made from plant silk, and use 65-70% less carbon. Lanyard bins will be provided at the entrance and exit of the event.
  • RX offers sustainable stand packages for exhibitor upgrades. Talk to our sales team for more information.
  • A contracted stand build system is hired with a high re-use program; this includes recyclable signage and LED lighting. We also have controlled power and lighting schedules in place to reduce the electricity usage when not required. 

New to 2024, Waste Expo Australia and the MCEC are proud to present the Zero Waste Café. We are excited to invite you into our Zero Waste Café to experience the below carefully curated initiatives:

  • Sustainable replacements for one-use coffee cups, along with discount for those that bring their own reusable cups.
  • All food offerings served with crockery & cutlery 
  • All cold beverages to be served in glass bottles
  • No packaged foods/snacks
  • No landfill bins to be located at the café
  • Increased waste streams located at the café – organics, cans/bottles, paper/cardboard

No landfill bin? No problem! Everything at Waste Expo's Café is either reusable, recyclable or biodegradable, therefore can go into one of the recycle bins. Unsure what goes in which bin? Don’t worry – there’ll be reminders in the lead up to the show and at the show itself.